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HR apps & AI services

HR apps and AI, built for PNG workplaces.

We design and build custom HR apps and AI assistants that take the paperwork out of HR: leave, rosters, permits, payroll checks and HR letters. Each one is set up around PNG employment law and the way your people actually work, from a Port Moresby office to a remote site with no signal.

See the app showcase Request a service
PNG employment law built in Works offline on remote sites English & Tok Pisin
HR Command CentreSAMPLE DATA
248Employees across 3 sites
12Below the 2027 minimum wage
3Work permits due in 90 days
7Leave requests to approve

Overtime hours by week Site B flagged

AI insight: 12 staff are paid K5.10/hr, below the K5.25 rate from 1 January 2027. Raising them adds about K4,460 a year, including 8.4% super.
Why HR apps

Paper and spreadsheets are costing you money

Most PNG employers still run HR on forms, Excel files and WhatsApp messages. That's where errors, disputes and wasted hours come from.

Paper timesheets

Hours copied by hand from remote sites mean payroll errors, overtime nobody planned and disputes over pay.

Missed deadlines

An expired work permit or a late SWT payment to IRC costs far more than the system that would have caught it.

Same questions, every day

"How much leave do I have?" "When is pay day?" HR answers the same questions over and over instead of doing real work.

No clear picture

Without live numbers on turnover, leave liability and overtime, problems show up only once they're expensive.

What we build

HR technology services for PNG businesses

From a single AI assistant to a full HR platform, every build starts with one question: how will this improve your bottom line?

Custom HR apps

Mobile and web apps designed around your own HR process, for staff, supervisors and managers.

  • Leave, rosters and timesheets
  • Onboarding and safety induction
  • Employee self-service on any phone

AI HR assistants

A chat assistant trained on your handbook, contracts and PNG employment rules, answering staff in English or Tok Pisin.

  • Answers policy and leave questions
  • Hands tricky cases to a real person
  • Available on web, phone or WhatsApp

Payroll & compliance automation

Checks and reminders that keep you on the right side of PNG law, without someone watching a calendar.

  • Minimum wage and overtime checks
  • SWT-by-the-7th and super reminders
  • Work permit and visa expiry alerts

AI document automation

Letters, contracts, job ads and reports drafted in seconds from your templates, ready for a manager to check and sign.

  • Contracts with the s.14 particulars
  • Show cause and warning letters
  • ICSA sponsorship and bank letters

People analytics dashboards

Live views of headcount, turnover, overtime, leave liability and localisation, with a plain-English AI summary each month.

  • Built from your existing Excel or payroll exports
  • Board-ready monthly reports
  • Early warnings on cost blow-outs

AI training for HR teams

Practical workshops that show your HR and admin staff how to use AI tools safely and well, using your real tasks.

  • Prompting for HR and payroll work
  • Privacy rules for employee data
  • Your own prompt library to keep
Showcase

PNG HR apps, built for PNG problems

Examples of the apps and AI tools we build for PNG employers. Each one solves a specific, costly HR problem. Filter by type.

The PNG HR Letter Writer is live and free to use. The other apps are example builds shown with sample data.

Live now · Free
PNG HR Letter Writer
Contract
Show cause
Warning
Redundancy
ICSA sponsor
Show Cause Notice
✓ Natural justice
Payroll & compliance

PNG HR Letter Writer

Our own free tool. Produce professional HR letters in minutes from 39 PNG law-aligned templates, printed on your letterhead. Your data stays in your browser.

39 templatesCompliance promptsWorks in any browser
Hours saved each week and fewer legal errors.
Open the Letter Writer Request a custom version
Example build
Ask HR AI
Hamas de holide mi save kisim?
Yu save kisim 14 de long olgeta yia. Balans bilong yu: 9.5 de.
Apply for 3 days from 12 Jan
Done ✓ Sent to your supervisor.
AI assistant

Ask HR: bilingual AI assistant

Staff ask questions on their phone in English or Tok Pisin. The assistant answers from your policies and PNG law, lodges leave requests, and passes sensitive matters to HR.

English & Tok PisinTrained on your policiesHuman hand-off
Fewer interruptions for HR and the same correct answer for everyone.
Try the demo below Request this app
Example build
Wage Rise Readiness · 2027
12staff below K5.25/hr
Current rateK5.10/hr
Extra cost / yr incl. superK4,460
2028 (K5.50) exposure31 staff
Generate 12 pay letters
Payroll & compliance

Wage Rise Readiness checker

Upload your payroll file. It finds every rate below K5.25 (2027) and K5.50 (2028), costs the change including 8.4% super, and drafts the pay adjustment letters.

Reads Excel / CSV2027 & 2028 ratesLetters in one click
No back-pay claims, and the cost is in the budget before January.
Request this app
Example build
Work Permit & Visa Tracker
A. Kumar
Finance Manager21 days
J. Smith
Site Engineer84 days
L. Chen
Geologist210 days
ICSA checklist · J. Smith5 / 7
Foreign workforce

Work Permit & Visa Tracker

Every work permit and employment visa in one place. Alerts start 90 days before expiry, the ICSA document checklist is built in, and each expatriate is linked to their citizen understudy.

90-day alertsICSA checklistEmail & SMS reminders
Key people never stand down because a permit expired.
Request this app
Example build
Site B · Clock in Offline
✓ Clocked in 06:02
Today9.5 h
Overtime ×1.51.5 h
This fortnight82 h
Will sync when signal returns
Workforce & sites

Site Roster & Timesheets

Offline-first clock-in for mines, plantations and remote sites. It syncs when signal returns, applies the PNG overtime rules, and flags rosters that create avoidable penalty hours.

Works offlineOvertime rules built inPayroll export
Accurate pay, fewer disputes and lower overtime spend.
Request this app
Example build
Localisation Plan Tracker
Site Engineer → M. Kila
Finance Manager → R. Tau
Geologist → S. Wari
Citizen share of senior roles64% ↑
Foreign workforce

Localisation Plan Tracker

Pairs each expatriate role with a PNG citizen understudy, tracks training milestones, and produces the training & localisation evidence ICSA expects at renewal.

Understudy pairingTraining logRenewal-ready reports
Lower expatriate costs and smoother permit renewals.
Request this app
Example build
Leave & Absence · January
123456789101112131415161718192021
RecreationHaus kraiSick
Awaiting approval3
Workforce & sites

Leave & Absence Manager

Recreation, sick and compassionate (haus krai) leave in one app. Staff apply from their phone, supervisors approve in one tap, and finance sees the leave liability live.

Phone approvalsPNG leave rulesLeave liability report
Smaller leave liability and fewer unplanned absences.
Request this app
Example build
Recruitment Assistant · Finance Officer
Applications received46
Meet must-have criteria14
Summaries ready for panel14
Local advertising record✓ Logged
Draft interview questions
AI assistant

AI Recruitment Assistant

Writes job ads, summarises each application against your criteria and drafts interview questions. Your managers make every hiring decision; the AI does the reading.

Job ad draftingApplication summariesLabour-market test record
Faster hiring and a documented local labour-market test.
Request this app
Example build
People Analytics · Monthly
14%
Turnover
K182k
Leave liability
−18%
Overtime
✦ Turnover fell 4 points after supervisor training. Site B overtime is still above target.
AI assistant

People Analytics Dashboard

Turnover, headcount, overtime, leave liability and localisation on one screen, built from the files you already have, with an AI-written summary for each month's management meeting.

Live dashboardAI monthly summaryBoard-ready PDF
Spot problems early and act before they cost money.
Request this app
Try it

Meet Ask HR, an AI assistant for your staff

Tap a question to see how an AI HR assistant answers your employees. Switch to Tok Pisin to see it answer in the language many of your people use every day.

  • Answers from your own policiesTrained on your handbook, contracts and PNG employment rules, and it shows where each answer comes from.
  • People stay in chargeDiscipline, complaints and anything sensitive go straight to a person in HR.
  • Private by designStaff see only their own records, and you control what the assistant can access.
Ask HRDemo

Demo with preset answers and sample balances. A live assistant is set up on your own policies and staff records.

Built for PNG

Designed for how PNG actually works

Off-the-shelf HR software is built for Sydney or Singapore. Ours is built for patchy signal, mixed literacy, Tok Pisin and PNG law.

Offline-firstClock in, apply for leave and complete forms with no signal. Everything syncs later.
Light on data, any phoneFast on budget Android phones and slow connections, so data costs stay low.
English & Tok PisinScreens, messages and AI answers in the language your staff prefer, with simple icons.
PNG law built inEmployment Act 1978, Income Tax Act 2025 SWT, 8.4% super and ICSA rules, reviewed each January.
Your data stays yoursRole-based access, audit trails and clear rules on what AI can and can't see.
Works with what you haveImports your Excel files and payroll exports, and sends alerts by email, SMS or WhatsApp.
Free calculator

What could HR automation save you?

A quick estimate of the time and money an HR app could free up. Adjust the inputs to match your business.

Your HR admin today

Time spent on manual HR work, and what errors cost you.

Cost per hour should include salary, super and overheads. An error includes rework, back-pay, penalties and dispute time.

Estimated yearly savings

Based on 48 working weeks a year.

Admin hours freed / year–
Value of time saved–
Errors avoided / year–
Cost of errors avoided–
Estimated annual saving–
Talk to us about these savings
How it works

From first call to working app

A simple, low-risk process. You see a working prototype before you commit to a full build.

Free discovery call

We learn how your HR works today, where time and money leak out, and which problem is worth solving first.

Free

Map & prototype

We map the process with your team and build a clickable prototype your managers and staff can try on their own phones.

You see it first

Build & test with your people

We build the app or AI assistant with PNG rules in place, and test it with real supervisors and staff, including at remote sites.

PNG law built in

Launch & train

We bring in your existing data, train HR, supervisors and staff in English and Tok Pisin, and support you through the first pay runs.

Hands-on training

Support & improve

Ongoing support, plus updates each January and whenever PNG law changes, such as the 2027 and 2028 minimum wage rises.

Always up to date

Measure the return

We track hours saved, errors avoided and turnover, so you can see what the investment is giving back.

Profit lever
Ways to work with us

Start small, or build the whole system

Every engagement has a fixed quote, agreed after the free discovery call.

Get started fast

AI Quick-Start

For HR teams that want results from AI this month.

  • Half-day AI workshop for your HR team
  • An Ask HR assistant set up on your policies
  • Prompt library for HR letters and reports
  • Privacy guidelines for employee data
Fixed quote
Ask about Quick-Start
Most popular
Built around you

Custom HR App

For employers ready to replace paper and spreadsheets.

  • Discovery, process map and prototype
  • App designed for your sites and staff
  • PNG compliance rules and AI features built in
  • Data import, training and launch support
Fixed quote after discovery
Plan my HR app
Peace of mind

Care & Support

For apps already running that need to stay current.

  • Help desk for HR and supervisors
  • Annual PNG law and rate updates
  • Small improvements each quarter
  • Monthly AI people-analytics summary
Monthly plan
Ask about support
FAQ

Questions about HR apps & AI

Do the apps work without internet?
Yes. Apps for remote sites can be built offline-first: staff clock in, apply for leave or complete forms with no signal, and the app syncs when a connection returns.
Can the AI assistant really answer in Tok Pisin?
Yes. The assistant can be set up to answer in English and Tok Pisin. We test its answers with Tok Pisin speakers on your team before launch, and it hands anything sensitive or unclear to a person in HR.
Is our employee data safe with AI?
We design every build so staff can see only their own records, managers see only their teams, and the AI can reach only the information you approve. We agree with you where data is stored and who can access it before any build starts.
Will AI replace our HR staff?
No. It takes over repetitive questions, paperwork and reminders so your HR people can spend their time on hiring, training, fair discipline and keeping good staff. Decisions about people stay with people.
Do we need our own IT team?
No. We handle the build, set-up and support. If you have IT staff, we work with them on access and security.
What does it cost?
It depends on what you need. After a free discovery call we give you a fixed quote, and you see a working prototype before committing to a full build. Use the savings calculator above to see the return you could expect.
Does it replace legal advice?
No. Our apps build in PNG employment rules to reduce mistakes, but they are tools, not legal advice. For complex or disputed matters, speak to the relevant authority or a qualified PNG lawyer.
Service request

Request an HR app or AI service

It takes about 3 minutes. Tell us what you need, and we'll come back with next steps and a free 30-minute discovery call.

1. What do you need?

Choose one or more services.

2. About your business

This helps us understand your workforce and sites.

Do any sites have poor or no mobile signal?
Languages your staff should be able to use
3. Your project

A few sentences is plenty. We'll go into detail on the call.

How do you manage HR today?
4. Your contact details

How should we get back to you?

Best way to contact you

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